Angel's Wink Production's MIDWAY PLANNING SERVICES is an ideal package for couples who had more or less taken the initial steps in realizing their wedding day. They may have gotten some suppliers already and would need a few more suppliers to cater to their other specific needs; and, at the same time they would still need or prefer the professional assistance of AWP to make the wedding plans into a cohesive whole, especially on the day of their wedding wherein AWP will act as its on-the-day coordinator.

This is also called the “turn-over” coordination service wherein the couple will simply turnover everything they have accomplished to the coordinator and the coordinator will take it from there.

This package can be availed by the couple somewhere between five to three months prior to the day of the wedding.

This package practically has the same inclusions as in our full coordination services except for the time frame from which AWP will come in. For this, AWP has a lower package rate than the full planning services.

It is best to hire one good event host to assure that all the wedding preparations will get its match on the day of the wedding day itself. There have been lots of weddings not handled by (our) professional wedding hosts and it went haywire. Hosting weddings is an entirely unique thing and no amount of good English and personality can compare to someone specifically trained for it.

What are your terms and conditions for AWP’s MIDWAY PLANNING SERVICES? Can we see a sample of your contract?

We personally feel that a page-extensive contract containing all the minute details may not be as necessary.

We have a standard form which we call our RESERVATION AGREEMENT FORM which we can provide you upon request.

This form is a simplified version of the long contract but nevertheless as good as the page-extensive ones.

It is a legal contract in itself containing all the terms and conditions in simplified but pertinent form.

We simply attach something like what we have below add/minus other MINUTE DETAILS you and our company would want included/removed.

This can be signed per page by both parties or your representative in case you are offshore, while waiting for the original copy arrives.



A. AWP's MIDWAY PLANNING SERVICES IN BRIEF:

Pre-wedding Activities:
Conceptualization and idea generation; Costing; Presentation of work draft; Presentation of Short-listed Suppliers (based on client’s requirements); Scheduling of Supplier visits, sampling, tasting, meetings, fittings, etc, coordination with chosen suppliers, etc.


For the Wedding Ceremony:
Lining-up of principal sponsors, secondary sponsors, parents, and the whole entourage before and after mass; Coordination with musicians, church staff, photo-video supplier, etc; coordination with offerors and other mass participants; Preparation of offerings and misallettes; Preparation of candle, veil, cord, arrhaes, rings, unity candle, etc.; Pictorial proceedings; Bride and Groom guidance prior to and during the ceremony;

For the Wedding Reception Proceedings:
Receiving of guests; Table assignments; Ushering of guests; Program Implementation; Coordination with Hotel/Caterer, Photo-video and other suppliers; Last-minute details in layout, flowers, screen projector set-up, etc; Coordination with musicians and sounds system; Coordination with light operators (if any); Music Scoring/programming in the absence/break time of live musicians; Bride and Groom guidance prior to and during reception; Turn-over of receipts, gifts, etc.



Here is a sample of what is attached alongside the RESERVATION FORM:

B. AWP's MIDWAY PLANNING SERVICES IN DETAIL:


Pre-wedding activities/ Wedding Preps & Planning:

a. Angel's Wink will take care of the procurement of suppliers for the couple to choose from, best choices based on their requirements and needs at the least possible and/or value added cost;

Choices will be based from a questionnaire which will be sent to the couple for a more comprehensive view of what the couple really want for their wedding on regular correspondences;

b. Communications via meetings, e-mail, fax and/or phone calls will take place at this time for the purpose of providing the couple with materials ( costing, picture samples, website visits, etc. );and constant communications and cc's with client/s’ Manila representative in case they are offshore;

c. Suppliers, services and venues will consist of the following, i.e.: church venue, reception venue, photo-video services, audio-visuals, bridal and entourage costuming, caterers/hotels, florists, confectioner, souvenirs and invitation providers, musicians, light and sound providers, special effects, event hosts, celebrity guests, etc.;

Please note that some of the items abovementioned maybe taken care of by a single supplier, i.e. A caterer/hotel may have flowers, cakes, and even souvenirs in their package; A photographer may offer video coverage, AVP, Equipment rental (screen/projector) in their packages; We shall screen which ones are applicable or which ones would do well for the event and request for any possible amenities in lieu thereof;

AWP will choose the best packages to be offered to the couple. These are not merely based on cost but on the working capacity, packages available and quality of services by suppliers as per experienced by Angel's Wink. Final decision will be requested from the client prior to any action;

d. Payments, down payments, will be coordinated with by Angel's Wink;

It is highly suggested that clients open a bank account for supplier payments and other pertinent expenses; this can also work all the more if you are offshore. Open an account here to be handled by your representative where you may deposit all payments;

Then your representative may either wire to us some payments or he/she may deposit directly to the supplier's accounts.

For big amounts such as that for the Caterers/Hotels/Venues, Bridal Trosseaus, Photovideo etc, we deem it better if your representative deal with the payments directly or you may wire to them directly from there, unless we will be provided check payments instead of cash to pay suppliers for these huge amounts;

Bank to bank deposits or Manager's checks maybe prepared by the client, payable directly to suppliers when a decision to get the supplier/s have been made; or, checks payable to suppliers maybe given to Angel's Wink for submission to suppliers; with official receipt or partial payment receipt to be given by suppliers; It must be understood that most suppliers require cash for full payments;

e. Supplier requirements such as photos (for AVP), measurements (for gowns, barongs, shoes, etc.) will be coordinated upon by Angel's Wink with and for the Client;

f. The amount of AWP’s Full Planning program does not include incidental charges such as shipping, delivery, suppliers meetings, etc and these shall be reimbursed to us;

Gas charges and other pertinent charges will be reimbursed to us ONLY if client should want tasks done, delivered and taken care of at a time not under the regular itinerary of our company.

Otherwise, things like these can be done with alongside our regular itineraries;

g. Follow-up of schedule (fitting, photo shoots, food tasting, ocular inspections will be prepared by Angel's Wink;

h. Preparation of misallettes maybe taken care of by Angel's Wink; Expenses incurred will be paid for by client;

i. Pre-selections of songs favored to be sung and played for both church and reception will be submitted to client for their approval;

j. For gowns, caterer's/hotel’s color motifs and styling, samples and swatches will be provided first to the client for approval;

k. In case of a special florist and event stylist to gussy up the wedding day, work samples and costing will also be submitted for approval;

l. Phone Brigades/ RSVPs may be applied upon request by client at extra operational charges;

m. Layout/Plan set-up of reception venue will be properly reviewed and coordinated with hotel/caterer for final approval of client;

n. Preparation of numbering and place cards maybe taken care of by Angel's Wink in case supplier venue/Caterer do not include them in the package; Material cost will be reimbursed by the clients;




OTHERS: PRECAUTIONS AND DEFINITIONS.

> Aside from the Event Head, Angel's Wink will have four (4) coordinators with individual tasks assigned for each of them on the day of the wedding, plus one or two runners This number is also comfortable for up to 350 guests only. Additional staff will be required for guests exceeding at base rates ( P1,500.00 per staff per additional 100 pax );

> Angel’s Wink will have four (4) assistants with individual tasks during the wedding day. Examples of these are: There will be those assigned for the church proceedings, for the wedding reception; Reception table area, guests coordination, supplier coordination, etc.

> The term “individual tasks” is highlighted above to avoid presumption on the part of the client and their relatives that these assistants can immediately answer to all random queries or can independently decide outright as regards last minute glitches and trouble-shooting;

> Although they are trained for these scenarios and have been briefed as regards all the final instructions as discussed with the client, the assistants are limited to the individual tasks assigned to them; and there are matters they must first consult with the AWP Head and/or upon the actual direction of the actual client or its assigned official representative;

> The term “actual client” is defined as the one with whom AWP have directly negotiated and finalized contract and program proceedings with. Normally, the actual client would be the Groom and the Bride;

>There are instances, however, when this is not so for some reasons such as: The groom and the bride were out of the country prior to the wedding day; or the groom and the bride are busy and simply assigned a relative or friend to deal with the coordinator (AWP); In this scenario, the actual client must provide AWP with the go-signal as to who to follow directions to, most especially on the day of the wedding; Normally, it is the couple and one official representative (maximum of two) on their end. Upon deciding on who these persons are, AWP will disregard any instructions from any members of the family or entourage to avoid confusion;



q. TERMS OF PAYMENT AND CONDITIONS

> A reservation fee of P5,000.00 just to be able to reserve the date must be paid to AWP; This amount may be deposited to our bank account upon confirmation from AWP that indeed the date is free; The deposit slip may be faxed to our office or a scanned copy maybe e-mailed. These are for reference purposes;

Upon confirmation from our bank that indeed the particular amount was deposited, only then when AWP confirms that the date is reserved for you and will furnish you with acknowledgement receipts as proof of payment;

>25% of total contract fee must be paid to AWP upon first meeting thereof or when it is deemed necessary, less the amount of reservation fee;

> another 25% of the total contract fee must be paid up on the second meeting or its equivalent thereof; or on the date deemed necessary;

> The third 25% must be paid up on the third meeting or its equivalent thereof; or as deemed necessary;

>The remaining balance must be paid up in the final meeting; or, client may pay in cash on the day of the wedding itself – prior to the church ceremony; or at most, prior to the reception proceedings;

> In case of check payments, a check may be made payable to AWP dated for encashment on or before the wedding day; In case date falls on a weekend, it must be encashable on the nearest working date;

> In case of postponement by the client to a later date or in case of request for reschedule to an earlier date due to force majeure or unavoidable circumstances, all payments made by the client shall be deemed valid;

>The new date assigned, however, must be subject to the availability of AWP; The client must first consult AWP as regards the reschedule to make sure that AWP has no prior commitment on the day requested for reschedule;

>AWP will be entitled to keep all payments made by client in case of its non-availability on reassigned date;

>In case of client’s cancellation for whatever cause two months or earlier prior to the event, down payments made before the event are non-refundable;

>In case of client’s cancellation for whatever cause one month prior to the event, client will be subjected to full payment as a result of income loss;

>In case of cancellation of AWP for whatever cause two months or earlier prior to the event, downpayments made by the client will be returned; or, AWP may find another quality Wedding planner to continue the job (turnover), upon approval of the client;

>In case of AWP’s cancellation for whatever cause one month prior to the event, AWP will be subjected to pay the client the full payment made by the client; or, AWP may find another quality Wedding planner to continue the job (turnover), upon approval of the client;

> Official Receipts available upon request subject to taxes applicable therein.