1. Who needs Angel's Wink Production's Full Coordination Package?

Angel's Wink Production's Full Coordination Package is the ideal package for the following:

a. Busy Soon-to-Wed Couples.
Some couples, especially the career professionals, practically have no more time to go into all the legwork that goes with planning their own wedding and are really quite time-constrained to go into its details. In this case, they would prefer to spend their extra precious time on more essential concerns rather than taking the “planning” matters into their own hands.

b. Off-shore Soon-to-Wed Couples.
There are couples based outside the country who would want to be married right here in our country. Most of them only have barely a month or even less to spend for their “leave”.

Hiring the services of a professional group such as AWP to plan the wedding certainly has its advantages and perks. With AWP working hand in hand in actualizing your dream wedding, you and your family are liberated from the stress, “dirty work”, and feeling of uncertainty that comes with planning the wedding on your own. Our work may seem easy and glamorous from the outsider’s point of view, but doing it without our support maybe a tad too overwhelming. The saying “leave it to the professionals” certainly works here.

c. Those who believe that Angel’s Wink Production can provide them with a cohesive planning, projection, implementation of the creative, administrative and financial areas of the wedding preparation.

We believe that AWP can pull off a better deal and be able to come up with a better set of select suppliers mix; not exactly because we have smarter choices; rather, AWP has industry knowledge which allows us to provide wise and professional judgment on any given situation and even do some juggling acts here and there plus a little pulling of strings somewhere where it should be necessary.

There have been a lot of instances wherein instead of saving money, some couples actually spent so much more; and worse, some of the suppliers they got were far from par or it was not a merry mix of suppliers who can work well together as a team.

AWP values your money and we want that this is spent wisely. We also value your time. The ins and outs of the wedding industry is much like a puzzle to the untrained eye. With our system and professional experience, it can be a breeze and you as a couple can simply wait for that moment when everything you wished for unfolds right before you.



Picture this:

You are putting up a company. Being the CEO, you have the vision for the company. To achieve them, you would need to hire a group of competent professionals to comprise your “dream team”. They will help you set the goals and objectives of the company.

Project proposals will be prepared and presented for your subsequent approval. Upon your go-signal, AWP, your “dream team”, will execute the plans in accordance to the approved plan, budget and other available resources.

You, our client, is the CEO and we, AWP, are your executives. We will guide you every single step of the way to ensure the actualization of “dream wedding”. Truly stress-free even to your family and friends, such that all you have to do is seize the day and enjoy every minute of it sans haphazard and worries.




2. How many months does the AWP’s Full Coordination Package cover?

AWP’s Full Coordination Package would be from six months to one-year preparation.

3. How much would it cost us if we avail of AWP’s Full Coordination Package?

Professional fee varies actually depending on a lot of things such as months to be covered and the functions/tasks at hand. This means that rates could go lower or higher on a case-to-case basis. For full coordination, our cut-off is six (6) months. This means that we might add an amount per additional month if more than six months or deduct an amount for every month less than six months as the case maybe, which automatically moves the Full Plannership to Midway ( 5 months prior to wedding date).

4. What are your terms and conditions? Can we see a sample of your contract?

We personally feel that a page-extensive contract containing all the minute details and legalese may not be as necessary.

We have a standard form which we call our RESERVATION AGREEMENT FORM which we can provide you upon request.

This form is a simplified version of the long contract but nevertheless as good as the page-extensive ones.

It is a legal contract in itself containing all the terms and conditions in simplified but pertinent form.

We simply attach something like what we have below add/minus other MINUTE DETAILS you and our company would want included/removed.

This can be signed per page by both parties or your representative in case you are offshore, while waiting for the original copy arrives.



A. AWP's FULL PLANNERSHIP PROGRAM IN BRIEF:

Pre-wedding Activities:
Conceptualization and idea generation; Costing; Presentation of work draft; Presentation of Short-listed Suppliers (based on client’s requirements); Scheduling of Supplier visits, sampling, tasting, meetings, fittings, etc, coordination with chosen suppliers, etc.


For the Wedding Ceremony:
Lining-up of principal sponsors, secondary sponsors, parents, and the whole entourage before and after mass; Coordination with musicians, church staff, photo-video supplier, etc; coordination with offerors and other mass participants; Preparation of offerings and misallettes; Preparation of candle, veil, cord, arrhaes, rings, unity candle, etc.; Pictorial proceedings; Bride and Groom guidance prior to and during the ceremony;

For the Wedding Reception Proceedings:
Receiving of guests; Table assignments; Ushering of guests; Program Implementation; Coordination with Hotel/Caterer, Photo-video and other suppliers; Last-minute details in layout, flowers, screen projector set-up, etc; Coordination with musicians and sounds system; Coordination with light operators (if any); Music Scoring/programming in the absence/break time of live musicians; Bride and Groom guidance prior to and during reception; Turn-over of receipts,



Here is a sample of what is attached alongside the RESERVATION FORM:

B. AWP's FULL PLANNERSHIP SERVICES IN DETAIL:


Pre-wedding activities/ Wedding Preps & Planning:

a. Angel's Wink will take care of the procurement of suppliers for the couple to choose from, best choices based on their requirements and needs at the least possible and/or value added cost;

Choices will be based from a questionnaire which will be sent to the couple for a more comprehensive view of what the couple really want for their wedding on regular correspondences;

b. Communications via meetings, e-mail, fax and/or phone calls will take place at this time for the purpose of providing the couple with materials ( costing, picture samples, website visits, etc. );and constant communications and cc's with client/s’ Manila representative in case they are offshore;


c. Suppliers, services and venues will consist of the following, i.e.: church venue, reception venue, photo-video services, audio-visuals, bridal and entourage costuming, caterers/hotels, florists, confectioner, souvenirs and invitation providers, musicians, light and sound providers, special effects, event hosts, celebrity guests, etc.;

Please note that some of the items abovementioned maybe taken care of by a single supplier, i.e. A caterer/hotel may have flowers, cakes, and even souvenirs in their package; A photographer may offer video coverage, AVP, Equipment rental (screen/projector) in their packages; We shall screen which ones are applicable or which ones would do well for the event and request for any possible amenities in lieu thereof;

AWP will choose the best packages to be offered to the couple. These are not merely based on cost but on the working capacity, packages available and quality of services by suppliers as per experienced by Angel's Wink. Final decision will be requested from the client prior to any action;

d. Payments, down payments, will be coordinated with by Angel's Wink;

It is highly suggested that clients open a bank account for supplier payments and other pertinent expenses; this can also work all the more if you are offshore. Open an account here to be handled by your representative where you may deposit all payments;

Then your representative may either wire to us some payments or he/she may deposit directly to the supplier's accounts.

For big amounts such as that for the Caterers/Hotels/Venues, Bridal Trosseaus, Photovideo etc, we deem it better if your representative deal with the payments directly or you may wire to them directly from there, unless we will be provided check payments instead of cash to pay suppliers for these huge amounts;

Bank to bank deposits or Manager's checks maybe prepared by the client, payable directly to suppliers when a decision to get the supplier/s have been made; or, checks payable to suppliers maybe given to Angel's Wink for submission to suppliers; with official receipt or partial payment receipt to be given by suppliers; It must be understood that most suppliers require cash for full payments;

e. Supplier requirements such as photos (for AVP), measurements (for gowns, barongs, shoes, etc.) will be coordinated upon by Angel's Wink with and for the Client;

f. The amount of AWP’s Full Planning program does not include incidental charges such as shipping, delivery, suppliers meetings, etc and these shall be reimbursed to us;

Gas charges and other pertinent charges will be reimbursed to us ONLY if client should want tasks done, delivered and taken care of at a time not under the regular itinerary of our company.

Otherwise, things like these can be done with alongside our regular itineraries;

g. Follow-up of schedule (fitting, photo shoots, food tasting, ocular inspections will be prepared by Angel's Wink;
h. Preparation of misallettes maybe taken care of by Angel's Wink; Expenses incurred will be paid for by client;

i. Pre-selections of songs favored to be sung and played for both church and reception will be submitted to client for their approval;

j. For gowns, caterer's/hotel’s color motifs and styling, samples and swatches will be provided first to the client for approval;

k. In case of a special florist and event stylist to gussy up the wedding day, work samples and costing will also be submitted for approval;

l. Phone Brigades/ RSVPs may be applied upon request by client at extra operational charges;

m. Layout/Plan set-up of reception venue will be properly reviewed and coordinated with hotel/caterer for final approval of client;

n. Preparation of numbering and place cards maybe taken care of by Angel's Wink in case supplier venue/Caterer do not include them in the package; Material cost will be reimbursed by the clients;



p. OTHERS: PRECAUTIONS AND DEFINITIONS.

> Aside from the Event Head, Angel's Wink will have four (4) coordinators with individual tasks assigned for each of them on the day of the wedding, plus one or two runners This number is also comfortable for up to 350 guests only. Additional staff will be required for guests exceeding at base rates ( P1,500.00 per staff per additional 100 pax );

> Angel’s Wink will have four (4) assistants with individual tasks during the wedding day. Examples of these are: There will be those assigned for the church proceedings, for the wedding reception; Reception table area, guests coordination, supplier coordination, etc.

> The term “individual tasks” is highlighted above to avoid presumption on the part of the client and their relatives that these assistants can immediately answer to all random queries or can independently decide outright as regards last minute glitches and trouble-shooting;

> Although they are trained for these scenarios and have been briefed as regards all the final instructions as discussed with the client, the assistants are limited to the individual tasks assigned to them; and there are matters they must first consult with the AWP Head and/or upon the actual direction of the actual client or its assigned official representative;

> The term “actual client” is defined as the one with whom AWP have directly negotiated and finalized contract and program proceedings with. Normally, the actual client would be the Groom and the Bride;

>There are instances, however, when this is not so for some reasons such as: The groom and the bride were out of the country prior to the wedding day; or the groom and the bride are busy and simply assigned a relative or friend to deal with the coordinator (AWP); In this scenario, the actual client must provide AWP with the go-signal as to who to follow directions to, most especially on the day of the wedding; Normally, it is the couple and one official representative (maximum of two) on their end. Upon deciding on who these persons are, AWP will disregard any instructions from any members of the family or entourage to avoid confusion;



q. TERMS OF PAYMENT AND CONDITIONS

> A reservation fee of P5,000.00 just to be able to reserve the date must be paid to AWP; This amount may be deposited to our bank account upon confirmation from AWP that indeed the date is free; The deposit slip may be faxed to our office or a scanned copy maybe e-mailed. These are for reference purposes;

Upon confirmation from our bank that indeed the particular amount was deposited, only then when AWP confirms that the date is reserved for you and will furnish you with acknowledgement receipts as proof of payment;

>25% of total contract fee must be paid to AWP upon first meeting thereof or when it is deemed necessary, less the amount of reservation fee;

> another 25% of the total contract fee must be paid up on the second meeting or its equivalent thereof; or on the date deemed necessary;

> The third 25% must be paid up on the third meeting or its equivalent thereof; or as deemed necessary;

>The remaining balance must be paid up in the final meeting; or, client may pay in cash on the day of the wedding itself – prior to the church ceremony; or at most, prior to the reception proceedings;

> In case of check payments, a check may be made payable to AWP dated for encashment on or before the wedding day; In case date falls on a weekend, it must be encashable on the nearest working date;

> In case of postponement by the client to a later date or in case of request for reschedule to an earlier date due to force majeure or unavoidable circumstances, all payments made by the client shall be deemed valid;

>The new date assigned, however, must be subject to the availability of AWP; The client must first consult AWP as regards the reschedule to make sure that AWP has no prior commitment on the day requested for reschedule;

>AWP will be entitled to keep all payments made by client in case of its non-availability on reassigned date;

>In case of client’s cancellation for whatever cause two months or earlier prior to the event, down payments made before the event are non-refundable;

>In case of client’s cancellation for whatever cause one month prior to the event, client will be subjected to full payment as a result of income loss;

>In case of cancellation of AWP for whatever cause two months or earlier prior to the event, downpayments made by the client will be returned; or, AWP may find another quality Wedding planner to continue the job (turnover), upon approval of the client;

>In case of AWP’s cancellation for whatever cause one month prior to the event, AWP will be subjected to pay the client the full payment made by the client; or, AWP may find another quality Wedding planner to continue the job (turnover), upon approval of the client;

> Official Receipts available upon request subject to taxes applicable therein.